Checklist to Ready Your Tech Stack for Asset-Based Finance
August 1, 2025
Read Time: 4 minutes
Authors: Bernardo Cabada
Operations & Growth
Private Markets
Authored By
Bernardo Cabada
As Vice President, Sales Operations & Enablement at Arcesium, Bernardo leads in showcasing the company's cutting-edge capabilities through executive-level engagements, delivering compelling presentations, technical demonstrations, and proof-of-concepts. His proficiency extends across crucial areas of middle- and back-office investment operations, with a particular emphasis on data governance and enterprise data management for investment managers and asset owners.
The asset-based finance (ABF) landscape is expanding, with new asset classes emerging and bringing both opportunity and operational complexity. As this field continues to grow, firms should assess their technology and operational readiness when looking to scale efficiently.
Many firms may begin with advanced Excel models or custom-built internal tools, but these solutions often fall short as transaction volume and complexity increase. To operate efficiently and with control, firms need scalable data infrastructure and modern technology to meet the unique needs of the opportunity. As you build or grow an ABF business, consider the following key components to guide your journey and support scalable, efficient operations as you enter or deepen your presence in the asset class.
Tech checklist for asset-based finance
1. Data ingestion, normalization, and integration
A well-structured data foundation is an important first step to launching or scaling an ABF business. The ideal tech stack should facilitate the smooth transfer of information from multiple sources, at high volumes and velocity. This also means normalizing complex and abundant data from various sources, asset types, lifecycle events, and activity and holding datasets from loan sellers, admins, and custodians to ensure consistency for downstream reporting and decision-making. Key features to look for include:
Data sources: Connections to lending platforms, loans seller programs, banks, servicers, trustees, order management systems, and risk evaluation systems.
Seamless integration:Ability to integrate with various third-party systems via API, flat file SFTP, or other mechanisms.
Flexible Transformations: Modern, modular data pipelines that enable efficient addition of new data sources, transformations, calculations, and modifications to existing workflows without impacting other teams.
2. Loan tape cracking
Processing loan tapes is a pivotal operational step in the ABF workflow, laying the groundwork for subsequent processes. As one of the most challenging aspects of the lifecycle for many funds, technology capabilities are needed to handle complex data from initial bid tapes to daily loan tapes. Ensuring data accuracy and integrity is paramount. Key considerations include:
Loan tape processing: Ability to handle large amounts of data from initial bid tapes to daily loan tapes.
Data validation: File-level and loan-level validations to ensure data accuracy and integrity from an individual loan up to a loan pool or cohort.
Security master: A robust security master that can model various financial instruments and activities at the loan and or aggregated cohort level.
3. Reconciliations
Reconciling data from multiple sources is a notoriously challenging and time-consuming task in ABF, often plagued by manual processes. The complexity is further compounded when dealing with multiple parties, such as administrators and trustees. A robust tech stack should provide comprehensive reconciliation tools to streamline this process, such as:
Reconciliation tools: Streamlined technology to identify discrepancies between different files provided by the loan seller, whether comparing day-over-day file updates, holding and activity files, or tracking ongoing changes to loan tapes from lending platforms.
Multi-party reconciliation: Ability to reconcile data with administrators, trustees, and other parties.
4. Collateral management
Effective collateral management and oversight are key aspects of ABF operations. The ability to accurately forecast cash flows and assess potential risks is vital for making informed investment decisions. Look for:
Cashflow forecasting: Integrations available for relevant cash flow forecasting tools.
Risk monitoring: Tools to monitor risk, including market risk, counterparty risk, and stress scenarios.
Liquidity management:A view into your dry powder for funding and settlement.
5. Funding operations and settlement
Efficient settlement processing and wire management can help streamline the execution of ABF transactions. Technology should enable accurate, timely processing of loan pools and efficient handling of funding instructions. Focus on tools that enable:
Settlement processing: Support for efficient settlement processing of loan pools, including the ability to receive loan tapes and apply funding details as part of a streamlined workflow.
Wire management: Tools to manage, tee-up, and apply wires based on funding instructions from relevant third parties and servicers.
6. Accounting, recordkeeping, and lifecycle management
Accurate recordkeeping is foundational to ABF, enabling transparency, consistency, and control as operations scale. At lower volumes, firms often rely on administrators or even internal, manual processes. However, as growth occurs and operations need to scale, managing loan-level and cohort-level data becomes increasingly complex, often leading to discrepancies that are difficult to reconcile. A scalable tech stack can help reduce operational friction and streamline processes. When turning to technology, consider these features:
Internal accounting representation:Ability to maintain detailed records at both the loan and cohort levels.
Flexible strategy tagging:enable reporting at both a legal entity view in addition to a portfolio or strategy/analyst/manager view.
Dry powder management:Tools to track and manage dry powder across various funds.
7. Reporting
Timely, accurate reporting plays a key role in keeping investors, regulators, and internal teams informed. Yet, delivering this information in a usable format and within tight deadlines is often easier said than done for ABF. Flexible reporting capabilities that support self-service and configurability can reduce friction and improve transparency. The right tools should not only streamline report generation and delivery but also empower users with better access to data. This includes:
Dynamic reporting:Flexible reporting capabilities for investor, regulatory, and deal team requirements.
Data distribution:Ability to feed order management systems with start-of-day positions and other relevant data for analysis.
User Flexibility:Options to pull data directly into tools like Excel,meeting users where they are.
Conclusion
As ABF continues to grow in scale and sophistication, technology plays an increasingly important role in bringing the strategy to life. By building a tech stack that covers core areas such as data management, reporting, reconciliation, accounting, and more, firms will be better positioned to manage complexity, operate efficiently, and unlock greater potential.
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